3 Free RPA Tools You Can Use Today

Have you ever wished your computer could do your boring, repetitive tasks while you get to the things that matter most? That's exactly what Robotic Process Automation (RPA) does!  

RPA can handle tedious computer tasks like filling out forms, copying data, or sending emails—all automatically. The best part? You can get started with free RPA tools without spending a penny!

Many people think free robotic process automation must be complicated or have limited features, but that's not exactly true in 2025. Today's free RPA software options are powerful enough for beginners and small businesses alike.  

This blog walks you through three awesome free RPA tools that you can download and start using right away, even if you've never tried automation before.

What Makes Free RPA Tools So Valuable?

Before investing money in expensive software, it makes sense to experiment with free RPA automation tools first. These free options let you:

• Learn the basics of automation without financial risk
• Test whether RPA works for your specific needs
• Gain hands-on experience before making bigger decisions
• Solve simple automation problems immediately

Let's explore three excellent free RPA options that offer impressive capabilities without costing you anything!

1. Power Automate Desktop: Microsoft's Free RPA Powerhouse

Power Automate Desktop is Microsoft's free RPA solution that comes already installed on Windows 10 and 11 computers. This powerful tool lets you create "robots" that can click buttons, fill forms, and transfer data between different programs on your computer.

What You Can Do With Power Automate Desktop

• Create "desktop flows" that automate repetitive tasks on your computer
• Connect with popular websites and apps using built-in connectors
• Record your actions to create automation without coding
• Set up automation that run when you trigger them (attended automation)
• Build error handling to make your automation more reliable

Real-World Example

Imagine you need to download reports from a website every morning, rename the files with today's date, and then email them to your team. Instead of spending 20 minutes doing this manually each day, you could create a Power Automate Desktop flow that does everything automatically with one click!

As a Microsoft product, Power Automate Desktop works exceptionally well with other Microsoft apps but can automate almost any program on your computer. It's perfect for beginners because of its visual, drag-and-drop interface.

2. Katalon: Free RPA Software for Testing and Beyond

While originally designed for testing websites and apps, Katalon has evolved into a versatile free RPA tool that many people use for general automation. The free version offers impressive capabilities that go beyond just testing.

What You Can Do with Katalon?

• Record and playback actions on websites and desktop applications
• Create automations that work across different web browsers
• Run data-driven processes using information from Excel files or databases
• Build reusable components for common automation tasks
• Connect with popular development tools if you decide to expand later

Real-World Example

Let's say you manage an online store and need to check competitor prices daily. Katalon could automatically visit competitor websites, capture their current prices, and organize them in a spreadsheet for you to review—all without you clicking a single button!

Katalon is particularly good for web-based automations and works well for beginners thanks to its record-and-playback feature. This lets you create automations by simply performing the tasks yourself once while Katalon watches and learns.

3. IFTTT: Simple Free Robotic Process Automation for Everyday Tasks

IFTTT (which stands for "If This, Then That") takes a different approach to free RPA. Instead of automating tasks on your computer, it connects different online services and apps to create simple automations called "applets."

What You Can Do With IFTTT?

• Connect over 750 different apps and services
• Create simple automations with a trigger and an action
• Use pre-built automations created by others
• Automate tasks on your phone and smart home devices
• Control everything through a simple mobile app

Real-World Example

Imagine you want to save every attachment you receive in Gmail to your Google Drive automatically. With IFTTT, you can create a simple applet that says "If I receive an email with an attachment in Gmail, then save that attachment to a specific folder in Google Drive." Once set up, this happens automatically without you doing anything!

IFTTT is the easiest free RPA tool to start with because it requires no programming knowledge and works with services you already use daily. The free plan lets you create a limited number of applets, which is perfect for beginners testing the waters of automation.

Which Free RPA Tool Should You Try First?

With these three powerful free RPA automation tools available, which one should you start with? The answer depends on what you want to automate:

• For automating tasks on your Windows computer: Power Automate Desktop
• For automating web-based tasks and testing: Katalon
• For connecting different online services together: IFTTT

Many people start with IFTTT because it's the simplest, then move to Power Automate Desktop as they become comfortable with the concept of automation. As your needs grow, you might use different free RPA tools for different tasks.

Ready to Try Free Robotic Process Automation?

Getting started with free RPA software is easier than you might think. Each of these tools offers tutorials and guides to help beginners create their first automation. Here's how to begin:

• Pick one tool that seems most relevant to your needs
• Install it (or create an account for IFTTT)
• Start with a simple task you do repeatedly
• Use the tool's tutorial to create your first automation
• Experiment and learn as you go

The world of free robotic process automation is exciting and full of possibilities! These tools can save you hours of repetitive work each week, reduce errors, and let you focus on more important tasks. Start small, learn as you go, and watch how automation transforms your daily routine.

When you're ready to take your automation skills to the next level or need help implementing more complex solutions, reach out to RPA experts, like 2toLead 😉, who can guide you through the process. Until then, enjoy exploring these powerful free RPA tools!

‍